TERMS & CONDITIONS OF ENTRY 2021

Personal Information Consent - Entrants

In order to provide a professional and effective service to competitors and entrants to Ashbourne Show, we need to keep a record of personal information. This is information such as your name, contact details and age, and possibly those of family members if appropriate. You may also provide us with dietary or other medical information that will allow us to ensure your safety and convenience whilst at Ashbourne Show.

The Ashbourne Shire Horse Society respects your privacy and will only use your data for the provision, communication and processing of your entry and other requirements and for providing you with information regarding future shows and events. Entrants information will be published within the show catalogue, and provided to the relevant breed societies and professional and regulatory bodies as necessary and prize-winners will be listed on our website and elsewhere.

We will not otherwise share your personal data with other third parties without your prior consent unless required to do so by law. All personal information is treated as private and confidential, it is recorded electronically on a database and/or in a paper file. You have the right to see any information that we hold about you, and to have your details removed.

1.       All exhibits must be bona-fide property of the exhibitor and carry the correct number.

2.       All exhibitors are reminded that they compete at their own risk and that they should have legal liability insurance.

3.       The judges’ decision shall be final and the Council reserves the right to withhold any prizes if, in the opinion of the judges, the exhibits do not possess sufficient merit.

4.       All prize money will be paid out on the day of the show from the cash office.

Money WILL NOT be paid out without the prize money voucher awarded in the ring. Any uncollected prize money will be forfeited. Please note prize money will not be paid out until 1 hour after a class has ended.  Any disputes must be addressed with the Light Horse Secretary and may be resolved after the show. Prize money awarded to persons under 16 will only be issued if accompanied by an adult.

5.      The Society reserves the right to alter the schedule at its discretion or to merge classes if there are insufficient exhibitors.  Entry fees will be refunded for any event cancelled.

6.       Any exhibitor wishing to lodge a protest in respect of any animal exhibited at the show in the Light Horse Section must do so in writing within 60 minutes of completion of the class together with a deposit of £20. This sum shall be forfeited if, on investigation by the Council, the protest is not sustained.

7.       The Council will not hold itself responsible for any loss or accident whatsoever which may occur on the showground and all entries shall be deemed to have been made on this understanding.

8.       Acknowledgement of entry forms, together with the necessary tickets, will be sent by the Secretary to enable exhibitors to check their entries have been received. If you do not receive this acknowledgement at least 7 days before the show, please contact the Light Horse Secretary.

9.         Competitors are requested to take particular note of the times of their classes and to be ready in the collecting ring.

10.      The Society reserves the right to have measured any horse or pony where there is a height stipulation and where certificates issued under the Joint Measurement Scheme cannot be produced as evidence of height.  Where applicable, competitors may also be requested to produce birth certificates as proof of age.

11.      EQUINE PASSPORTS Exhibitors are required to have passports for all horses/ponies when competing at the show for each of their exhibits.

Please ensure you have proof of this as random checks will be made.

11.1 Equine Flu & Tetanus Vaccinations

Equine Influenza and Tetanus vaccinations are a compulsory requirement for all horses attending the Ashbourne Show.

The requirement for the first 3 vaccinations is as follows:

The first 2 vaccinations 21 – 92 days apart,

a third booster between 150-215 days,

and an annual booster vaccination within 365 days thereafter.

No horse should enter competitions within 7 days of an EI vaccination.

Foals should commence vaccinations at 6 months old.

This rule may be subject to change from guidance from the FEI/BEF and any changes will be notified via the Showing Council and ASAO websites.

12.      All foals must be at least 3 weeks old. Stallions and colts 2 yrs old or over must hold a Ministry of Agriculture, Breed Society or NPS Stallion licence, unless otherwise governed by their individual breed society.  All handlers of stallions and colts 2 yrs old and over must be 14 yrs old or over.

13.      If late entries are accepted, double the entry fee will be charged, in accordance with the terms and conditions shown under the entry rules listed in this schedule.

14.      Hard hats in accordance with breed society rules must be worn at all times when mounted. In unaffiliated classes all riders must wear hats that meet current safety standards when mounted. Anyone aged 14 or under must wear protective headgear.

15.      The Society reserves the right to postpone, cancel, abandon, or curtail the Show due to ‘force majeure’ or otherwise at its absolute discretion. In no circumstances shall the Society be liable, in contract, tort (including negligence or breach of statutory duty) or otherwise howsoever, and whatsoever the cause thereof (i) for any loss of profit, business, contracts, revenues, or anticipated savings, or (ii) for any special indirect or consequential damage or losses of any nature whatsoever. For the purposes of this Condition, ‘Force Majeure’ means fire, explosion, flood, lightning, Act of God, act of terrorism, war, rebellion, riot, sabotage, or official strike or similar official labour dispute, or events or circumstances outside the reasonable control of the Society

16.      Mountain and Moorland in hand ponies must be registered with their respective breed society to be eligible to compete & registration numbers must be stated on the entry form.

17.      Native ponies entered in affiliated classes must be registered to their relevant breed society to compete.

18.      Classes 509, 510 & 542 are affiliated to The Sports Horse Breeding of Great Britain. The SHB(GB) requires all entries in these classes to be entered on their Basic Identity Register.

1       The Basic Identity Register is a one-off lifetime register & the costs are:

a.  Foal £40 (basic identity)

b.  Older Horses £35 (basic identity)

c.  Overstamp of any other society’s recognised passport £35

2       The Show Hunter registration is for horses competing in a ridden qualifying class which is currently £42 for the horse and £77 for the owner & rider.

3       Day Ticket = £36 (this entitles competitors to compete at a maximum of 2 shows in the year at £36 per show – it covers owner and rider membership together with horse registration for that show). If the class is a qualifying class for RIHS, in order for the qualification to be valid, application for full owner/rider membership and horse registration must be received in the SHB(GB) office within 14 days. 

19.     It is strongly recommended that competitors aged 18 or over wear correctly secured Skull Caps/Riding Hats that meet one of the following current Safety Standards: All PAS 015; VG1; ASTM F1163 04a onwards; SNELL E2001; AS/NZS 3838 2003 onwards. It is mandatory for competitors under the age of 18 to wear such skull caps or hats. In the jumping phase of working hunter classes the aforementioned skull caps/riding hats must be worn.

20.     Classes held under the rules of the British Show Horse Association. Horses must be registered with the Association and all owners, producers and riders must be Association Members. Riders must be 15 years of age or older. Registration numbers must be quoted on the entry form.

Horses competing at the Horse of the Year Show and qualifying shows in The Hunter sections of The Sport Horse Breeding of Great Britain classes at their affiliated shows cannot compete in Hack, Cobs and Riding Horse classes at the same show, on the same day and vice versa. This does not apply to SHB (GB) Ridden Sport Horse classes.

The three highest placed prize winners in all Open Affiliated classes will qualify to compete in the BSHA Classic Supreme classes at the National Championship Show 2020. With the exception of Hoys Hunter qualifiers.

NEW FOR 2021 The 1st or highest placed prize winners in each Open Affiliated class will qualify to compete in the BSHA Classic of the Year Final. The Finals will be held at the BSHA Hunter & National Championship Shows in September 2021.

Day Tickets - Non-Members may purchase a Day Ticket for classes 523, 529 & 530. They can have up to a maximum of 2 Day Tickets per exhibitor, per horse, per rider, per season. A Day Ticket will allow entry into Amateur, Home Produced, In-Hand, Novice, Working, Young Rider and Open Affiliated classes only, but will NOT allow entry into RIHS or HOYS qualifying classes. Horses registered on a Day Ticket do not require a JMB height certificate. Competitors can apply for a Day Ticket by downloading an application form from the BSHA website.

The BSHA offer a Novice, Amateur and Young Rider Rosette in each Open class and a champion rosette for each section (with the exception HOYS Hunter classes).

The awards will go down the line; there is no limit on how many of these rosettes can be claimed in a year. Please state on your entry form if you are eligible for these.

21.     The Horse of the Year Show Ridden Hunter and Working Hunter Classes, 501-504 & 511, are affiliated to The British Show Horse Association. Owners, producers and riders must be members of the BSHA and all horses must be registered with the BSHA. Registration numbers must be quoted on entry form. Horses competing at the Horse of the Year Show and qualifying shows in The Hunter sections of The Sport Horse Breeding of Great Britain classes at their Affiliated Shows cannot compete in Hack, Cobs and Riding Horse classes at the same show, on the same day and vice versa. This does not apply to SHB (GB) Ridden Sport Horse classes. Competitors must enter their horses in the appropriate weight section, but the judges shall have the power to transfer exhibits to a different section if they deem it necessary. Any horse which has qualified as a grade A Showjumper or Advanced Event horse as at the 1st January in the current year is not eligible to compete in working hunter classes.

22.     Classes 521-522 run under the rules of the RoR and all those entering horses and/or participating in the show agree to be bound by the Retraining of Racehorses Rules and Regulations from time to time in force. Horses should be ridden in a snaffle, pelham or simple double bridle. Horses should be plaited. All entries MUST be registered with the RoR and include their registration number on the entry form and have RACED in GB. All those entering horses and/or participating in the show agree to be bound by the RoR Rules and Regulations from time to time in force. Please be aware that the show will split the class on the horse’s last run in a race (NH or Flat) or will provide 2 ride judges should the entries exceed 20. Please mark your entry form accordingly. Competitors must wear a safety/kite mark hard hat with a chinstrap. Racing injuries and blemishes will be ignored in this series.

23.     In the Private Driving classes, all horses and ponies to be 4yrs old and over. Young Driver – The driver must be aged 10 years or over on the first day of the show at which they are to compete.   A driver under the age of 18 must be accompanied in the vehicle by a competent and responsible person aged 18 years or over, a “responsible adult”.  Proof of age will be required if necessary. It is the responsibility of the owner/driver (if over 18) or (if the owner/driver is under 18) the responsible adult to ensure that his/her groom/s is/are competent for the purpose of attending to the turnout and aged 10 or over on the day of the show. When in the vehicle grooms, passenger/s and driver must have their feet firmly on the floor of the vehicle or use a suitable fixed footrest. The regulations apply at all times and in all areas of the showground. Hard Hat Ruling – All drivers/grooms/passengers under the age of 14 years must wear a correctly fitted hard hat when in a carriage or in attendance to a turnout.

24.     NPS Qualifying Rounds: These classes are judged under the Rules of the NPS. Ponies must be registered in the main body of their respective Mountain & Moorland Stud Books. Part breeds are not eligible for Mountain & Moorland Classes.

Qualifying Rounds for most NPS competitions are open to ponies owned by NPS members and non-members but only ponies owned by adult NPS Qualifying or Life Members are eligible to qualify for the final of the competition at the NPS Summer Championship Show at Malvern 2022.

The highest placed pony, if owned by an NPS member, in each class will qualify for the final.    Qualification may pass down to third place if the first and second ponies are already qualified.

NPS/Rosettes Direct Home Produced Ridden Championship - Riders of Home Produced ponies (see definition in the NPS Rules Book) can wear a white arm band in classes where this is indicated. These ponies, if owned by NPS members, are then eligible to qualify for the final at the NPS Summer Championship Show. The Owner’s Membership cards MUST be produced in the ring when requested or the qualification will be forfeit.

25.     BSPS Classes - Please see Rule 45 & 49A regarding BSPS Hat Rule.

26.     Any competitor or animal on the showground deemed to be rude, dangerous, out of control or being mistreated can be approached and dealt with by any official of the Ashbourne Show.

27.     All horses or ponies competing over the age of 15 years old are eligible to be awarded a special rosette for being the highest placed veteran. Please wear a white armband whilst competing to signify this. 

28.     The Society reserves the right to reject any entry, for whatever reason.